Search Results for: strategic planning

Strategic Planning: Exciting Things Happening in Seattle

Last Friday, the YALSA Board held its monthly informal call, and we were joined by Jonny Stax and Annette Rizzo from AdaptNation. AdaptNation is helping us create a new strategic plan to guide YALSA’s work for the next three-years. One of AdaptNation’s strengths is helping organizations integrate the principles of equity, diversity, and inclusion (EDI) into their work which is a priority of the Board. The goal of our call was to clarify scope and intent, identify processes and protocols, and answer any follow-up concerns or questions. We are all looking forward to engaging and thought-provoking conversations in Seattle!

In Seattle, the Board will participate in discussions and activities that will lead to the development of draft documents, and ultimately a finalized strategic plan. Board members will spend Friday afternoon in a two-hour Board EDI training session to learn EDI-infused practices. On Saturday, Board I will be devoted to a strategic session that will include a generative discussion and ultimately lead to the development of an implementation plan for the organization.

Board meetings are always open to observers – please join us in WSCC 203 on Saturday from 1:00-5:00 if you are interested in learning more about the processes we will use to develop our new strategic plan. Board II will take place from 4:00-5:00 in WSCC 203 and will be a regular business meeting. Again, observers are welcome.

If you won’t be in Seattle, follow @yalsa for live-Tweets from the Board meetings. Also, look for regular strategic planning updates on the YALSAblog!

If you have questions, please reach out to me, Crystle Martin, YALSA President, or Todd Krueger, YALSA President-Elect.

Strategic Planning Update: Pondering Midwinter

The YALSA Board Midwinter Meetings are just days away! Strategic planning will be taking up a large chunk of our time. The executive committee met in November to start preliminary discussions, and the ideas that came out of those discussions have been shared with the Board, and also with the membership through avenues such as Observations From the Scouting Expedition and It’s So Exciting! Early in December, the Board had a call to discuss those ideas and start thinking ahead to Midwinter (Wicked Exciting Happenings in Boston).   

Saturday, January 9th, the Board will spend all day meeting with the Whole Mind Strategy Group to discuss organizational planning. Personally, I am looking forward to some thoughtful discussions. The Board has spent the past year hammering out our approach and promising to take a “Teens First” focus.

We in the library world know that change must happen to meet our patrons needs. Afterall, our fiction collections no longer consist of Cherry Ames and other mid-century career-romance books. Yet, I sometimes talk to librarians who fear they can’t keep up with the change YALSA discusses; that “change” only means expensive endeavors like large technology labs. That isn’t true. Change that needs to happen include making sure all libraries are welcoming to the teens in its community, providing resources and opportunities that meet the teen needs of said community. Teen services are not “one size fits all;” it’s important that people are aware – whether in or out of the library world – that what might be needed in one community is different from another. However, all communities have teens that we want to see grow and develop into healthy, successful adults. It is important that YALSA focuses on how to best help our members support the teens in their communities. I look forward to having discussions around that commitment at Midwinter.

Do you have questions or ideas about YALSA’s organization planning process? Please take the time to share your thoughts via this short survey.

Carrie Kausch is a high school librarian at Falls Church High School in Fairfax County, VA, and currently serves as YALSA Secretary.  

Strategic Planning Update: Wicked Exciting Happenings in Boston!

Last Thursday, the YALSA Board held its monthly informal call, and we were joined by Eric Meade from the Whole Mind Strategy Group. Whole Mind is helping us create a three-year organizational plan that includes intended impact statements, theories of change, outcomes, and an implementation strategy.  YALSA’s Board of Directors, staff, and some YALSA members worked with Eric in Portland on Nov. 8-9, after the YA Services Symposium.  This month’s discussion was the first time that the entire YALSA board talked to Eric and it was an exciting experience!  The goal of our call was to set the organizational planning agenda for our meeting next month.  We are all looking forward to engaging and thought-provoking conversations in Boston.

The new organizational plan will be future-focused, and one that the Board hopes will bring about a paradigm shift initially described in the call to action in The Future of Library Services for and with Teens Report that was published in early 2014.  You can read the report online and you can even request free copies to be shared at professional development in your library or region.

In Boston, the Board will participate in discussions and activities that will lead to the development of draft documents, and ultimately an finalized organizational plan.  Board members will dive into a draft planning matrix (tentatively divided into the following areas: membership development, member engagement, organizational strengthening, advocacy, and transforming teen library services) and discuss tactics, intermediate impacts, and intended impacts.    Board meetings are always open to observers–please join us in BCEC 158 on Saturday (9 am to 5 pm), Sunday (4:30 pm – 5:30 pm), or Monday (1 pm – 2:30 pm). The Board meeting documents will be posted Dec. 23.  The Saturday meeting will focus on strategic planning.  The Sun. and Mon. meetings will be the Board’s regular business meeting.  If you’re not in Boston, follow @yalsa for live-Tweets from the Board meetings.

We would love to hear your thoughts! Please use this feedback form or contact Candice Mack or me to discuss the future of the organization. Also, look for regular strategic planning updates on the YALSAblog!

Strategic Planning Update: Teens First

It’s a fairly universal idea. One that few would really choose to debate. So why is the concept of putting teens first in teen services important enough to serve as a focal point to the next YALSA Strategic Plan? When we talk about the The Future of Library Services for and with Teens: A Call to Action, we often implement the hashtag #act4teens and talk about a Teens First mentality. But what does acting for teens and putting teens first really mean? For YALSA’s next Strategic Plan, it’s critical that we strive to maintain the central message of the Futures Report and carry it forward.

Working with teens can be challenging, but most of us would agree that the value of preparing teens for the next phase of their lives far outweighs any difficulties we may share with them on a day-to-day basis. Many of the outcomes that we measure in our libraries are not truly based on teens first, but instead on more random but quantifiable data. Examples of this include the circulation or use of the collection, the number of people attending our programs, or the number of people walking in the door. These all provide valuable information, but the numbers place the focus on tangible things rather than on teens, and putting them first. Any policies that put teens last need to be seriously reconsidered.

Everyone loves catchy displays, lists of books that have won awards, cool programming ideas, and plenty of staff in the building. Spending too much time creating lists of books puts the collection ahead of the teens. Curating displays that bring staff great joy but don’t catch the attention of many teens puts staff ahead of teens. Instead, put teens first by focusing our time on what teens in our communities are asking for. Talk with teens about the collection and have meaningful conversations about what they’re reading. Put teens first by aligning programs that account for your community’s audience. Ask teens what they want and what you can provide for them to prosper in their ongoing education or future career. Connect with teens rather than simply being their adult monitor.

The upcoming, three-year Strategic Plan is all about putting and keeping teens first in our libraries. If you are interested in commenting on YALSA’s next Strategic Plan, please participate at: https://www.surveymonkey.com/r/R7MMRSG

Todd Krueger is a Selector in the Collection Development department at Baltimore County Public Library in Towson, MD. He currently serves as YALSA’s Division Councilor.

 

Strategic Planning Update: It’s So Exciting!

A little less than two years ago YALSA published the “Future of Library Services for and with Teens: A Call to Action” report. (Often referred to as the Futures Report.) At that time YALSA also started talking about how to help library staff working for and with teens to develop programs and services that align with the recommendations in that report. Some of the projects YALSA launched to support that work include futures-focused webinars on topics related to the recommendations made in the report, the Programming Guidelines and Programming HQ, and a wide-array materials for library staff to use to better understand and advocate for the library services discussed in the document.

Now, YALSA is taking the next step in supporting the future-focused ideas of the report and in helping library staff support the lives and needs of teens in 2015, 2016, and beyond. That next step is in the development of an up-to-date vision and plan for YALSA (the current strategic plan runs through the end of this year). It’s a great opportunity to think about all that YALSA does and make sure that the programs and services provided to members are those that will best help them support teens today.  And in this latest round of planning, we’re doing much more than updating a document.  We’re looking broadly at where YALSA is and where we want and need to go.  That’s exciting because:

  • There is a teens first focus. That means that YALSA is keying in on a strategic plan that makes sure the work the association does supports the needs of today’s teens as they prepare for college, careers, and life. Continue reading

Strategic Planning Update: Observations from the Scouting Expedition

YALSA is formulating its next strategic plan, which will be a 3 year plan rather than a 5 year one. Directly after the Young Adult Services Symposium, YALSA staff and the Executive Committee met for 1.5 days to dig deeply into the process. In her recent blog post, YALSA President, Candice Mack, referred to this time as “a ‘scouting expedition’/environmental scan.” Four YALSA members also participated in the first half-day session.

Facilitated by Eric Meade from the Whole Mind Strategy Group, attendees utilized The Future of Library Services for and with Teens: A Call to Action to reflect on what the future landscape of teen services in libraries might look like. Just like the Futures report calls for a paradigm shift that leads to teen-centric services, the new strategic plan will take a teen-centered approach by putting teens’ needs at the forefront and setting goals that support YALSA members in helping teens meet those needs.

Attendees gathered in a large circle in a meeting room at the Hilton where the Symposium was held. After an explanation of theories and of the process of the day, different groups went into the “fishbowl” (a circle within the larger circle) to answer questions relating how the Futures report could strategically address the landscape of teen services and YALSA. Later, we divided into groups to brainstorm possible goals we would like to see YALSA achieve in the year 2025. We then categorized the goals into groups.

What struck me most throughout the process was the level of engagement of everyone. There were signs of vitality and a healthy YALSA throughout the afternoon. There was a desire by YALSA staff and the Executive Committee to get member feedback and to ensure that the results of the process made for both the best YALSA possible, best served our teens, and resulted in a strong teen services staff in our libraries.

Again, throughout the process, YALSA is looking to get member feedback. Engage in the process now by completing YALSA’s feedback form. The next opportunity to discuss the process will be with Candice Mack during a Twitter Town Hall on November 30, 7:00 to 8:00pm EST. Use #yalsachat to participate.  

Adrienne Strock is the Teen Library Manager at the Nashville Public Library. She is currently a member of the YALSA Community Connections Taskforce. She tweets @astro2pt0.

 

Strategic Planning Update

As many of you are aware, YALSA’s current Strategic Plan and its companion document—the Action Plan—run through 2015.

In mid-2014, YALSA’s Board began discussing the need for a new strategic plan, put together a Strategic Planning Taskforce and conducted a membership-wide survey. However, since the publication of the report, “The Future of Library Services for and with Teens: a Call to Action,” called for significant changes in teen services, YALSA’s Board agreed that the traditional approach to strategic planning was no longer a good fit for YALSA and its needs.

The Board felt that it was necessary to take a step back and rethink the organization’s purpose, focus and structure in order to enable YALSA to be well-positioned to help its members adopt the recommendations in the report and transform library services for and with teens. Most importantly, the Board agreed to use the Futures Report as its guide for the strategic planning process. As a part of this, a ‘teens first’ message has been the broad focus throughout this process. All of us are passionate about helping teens succeed in school and prepare for college, careers and life. Keeping this foremost in our minds throughout strategic planning discussions is what we have striven to do.

In the past, YALSA’s Board did not have a call-to-action or vision document of this type from which to base its strategic planning efforts. In this sense, the Board felt it was starting a new round of strategic planning with an advantage over past rounds. However, in late 2014 and early 2015 the strategic planning process stalled while the Board struggled to find a consultant who could help lead YALSA through a new, and nontraditional organizational planning process. So, an RFP was put together in the spring in order to find what YALSA needed. Then, over the summer, YALSA’s leaders reviewed proposals from potential consultants and in August signed a contract with the Whole Mind Strategy Group.

The plan is for the Board have in-depth, generative discussions now through the Board’s meeting at the ALA Midwinter Meeting. A first step was for YALSA’s Executive Committee to meet this past weekend, where the committee did a “scouting expedition”/environmental scan in order to identify what external and internal factors were impacting teen services in libraries.

Next, the Board will get together in January to discuss this scan and develop a vision for how YALSA can make the recommendations in the Futures Report a reality. The goal is to have a new plan in place by the end of February.

This new document will be different from the past strategic plan format in a few key ways. First, it will be a three year plan, not a five year one. Additionally, the plan will have new components including an intended impact statement, a theory of change statement, organizational outcomes, and a learning plan. To learn more about these new components, visit Bridgespan Group’s website. Traditional elements, such as goals and objectives and an action plan will also be included.

I and other YALSA Board members will post updates about the process on the YALSAblog and share news in the weekly YALSA e-News. I am also holding a Member Town Hall via Twitter on November 30th from 7:00 – 8:00pm, Eastern, where I’ll provide an update on the process and answer any questions. Please join in with the #yalsachat hashtag.

If you have any questions for me, please don’t hesitate to get in touch via candice.yalsa [at] gmail.com.

YALSA’s Board is very excited about the possibilities that a new strategic plan will open up for YALSA and its members, and we hope you are, too!

Together we can work to put teens first and ensure that all of the nation’s teens have a chance at a brighter future.

Midwinter Review: YALSA Research and Strategic Planning Programs

YALSA sponsored a variety of programs and events at this year’s ALA Midwinter Conference held in snowy Chicago.  On Saturday morning, the YALSA Past Presidents held their Trends Impacting YA Services session.  This year’s program featured Dr. Mega Subramaniam, assistant professor at the College of Information Studies, University of Maryland.  Dr. Subramaniam’s research focuses on participatory design and connected learning; in an ALA press release she states:

“Surveys, interviews, and forming a youth advisory council are no longer sufficient when designing programs for young adults. This paper calls for a substantial paradigm shift in how librarians are trained and how libraries can be used to serve diverse youth. It is time to involve the young adults themselves as co-designers.”

Mega’s presentation slides from the session can be found here.  She discussed the transition from traditional, “in-situ” learning experiences (such as formal education) to a new landscape of “learning in the wild.”  Librarians can bridge this transition, especially in a profession newly shaped by the Future of Library Services for and With Teens report.  So, how do we design FOR teens, WITH teens?

Enter participatory design; Dr. Subramaniam shared seven methods that get teens directly involved with planning, other than the traditional “librarian asks what we should do next.”  These methods include use of sticky notes to shape idea processes, “bags of stuff” where teens build and create with provided supplies to see what ideas bubble up, a big-paper approach to teen-led brainstorming, layered elaboration, fictional inquiry, “the cool wall,” and storytelling.  At the end of the program Mega asked each table in the room to think about a current design process we use when working with youth and how we might reshape that in the lens of participatory design.  I came away from the session with a whole new idea of how to work with my TAB as we plan future events.

On Sunday afternoon YALSA members gathered for the Moving YALSA Forward session.  This program was planned in conjunction with the YALSA Board’s strategic planning process which was also taking place during the midwinter conference.  The board’s strategic planning facilitator, Alan Brickman, also facilitated this member session.  Instead of tacking the full strategic plan, Sunday’s discussion focused on the area of advocacy.  While advocacy can mean many things, Brickman framed it for this purpose as “a direct effort to impact policy, impact public awareness, and build libraries’ capacity to further both these impacts.”

Attendees were divided into four groups, each with an advocacy area of either awareness or capacity building.  The groups brainstormed what the optimal outcomes would be and what direct actions would lead to those outcomes.  As we worked our way through the still relatively new idea of planning with outcomes as opposed to activities, several great ideas rose to the surface.  After working together, each group posted their ideas on the wall and with sticky dots in hand attendees chose their five priorities.  Brickman will be consolidating the results of this session and sharing with the YALSA Board as they continue their strategic planning process.

Both of these programs felt very much in line with YALSA’s current work of assisting members to redefine their teen programs and also be advocates for the valuable services we offer our communities.  Check out YALSA’s page on advocacy to find useful resources, and the Future of Library Services for and with Teens report to see how connected learning can fit into your teen services.

YALSA Board @ Midwinter Preview: Member Survey Report and Strategic Planning

Last fall, YALSA conducted a survey to get member input on the next strategic plan. The Strategic Planning Taskforce’s official report is now available as part of the YALSA Board’s 2015 Midwinter Meeting Board Documents. You can find it at item #26 on the agenda. If you have any responses to share on the survey, we would love to hear from you!

There are lots of strategic planning activities happening at Midwinter! The Board will be dedicating its Board Planning and Board I meetings to strategic planning sessions with consultant Alan Brickman (item #1 on the agenda). Like all Board meetings, these are open to all conference attendees, and you are welcome to drop in and observe. We’ll also be live tweeting from board meetings, so please follow @yalsa for more details.

Member involvement is a key part of successful strategic planning, so YALSA’s also hosting a member planning session at Midwinter: Moving YALSA Forward on Sunday, February 1, from 1-2:30 pm. This session will be facilitated by Alan Brickman as well. Advocacy emerged as an important theme in our member survey results, and it will be the main topic explored here. We hope you’ll come and participate in this session: we need to hear from as many members as possible to make it a success! Light refreshments will be available.

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Strategic Planning: Member Survey Closes Tomorrow

As you’ve no doubt heard, YALSA is currently conducting a survey to get member input on the next strategic plan. If you want to share your opinions with the Strategic Planning Task Force and YALSA’s Board of Directors, now is the time! Tomorrow (Wednesday, September 17) is the last day to fill out the 2014 member survey.

We can’t develop a strong strategic plan without hearing from as much of our membership as possible. Help YALSA help you by completing the survey online today. If you’ve already filled it out, take a moment to remind your YALSA peers to follow your awesome example by sharing the link with your network via email or social media.

And don’t forget, if you choose, you can enter your email address at the end of the survey for a chance to win a free teens and technology training kit (a $199 value).

Thanks so much for sharing your thoughts with us!

The YALSA Strategic Planning Task Force